Last Updated: July 8, 2026
SCAN-HARBOR respects your privacy. This Privacy Policy explains how we collect, use, protect, and share information when you visit our website, submit a form, contact us, participate in our programs, or choose to receive text messages from us.
By using our website or submitting information to SCAN-HARBOR, you agree to the practices described in this Privacy Policy.
Information We Collect
We may collect personal information that you voluntarily provide to us, including:
Name
Email address
Phone number
Mailing address
Parent, guardian, student, or participant information
Program registration information
Emergency contact information
Messages or inquiries submitted through our website forms
Communication preferences, including text message opt-in status
We may also collect limited technical information when you visit our website, such as browser type, device information, IP address, pages visited, and general website usage information. This may be collected through cookies, analytics tools, or similar technologies.
How We Use Information
SCAN-HARBOR may use the information we collect to:
Respond to questions or requests
Process program registrations or applications
Communicate with parents, guardians, participants, staff, partners, or community members
Provide updates about programs, events, scheduling, services, or organizational announcements
Send text messages only when you have opted in or otherwise provided consent
Maintain records required for program administration, safety, compliance, or reporting
Improve our website, programs, and services
Protect the security and integrity of our systems
Comply with legal, regulatory, or contractual obligations
We do not use personal information for purposes that are unrelated to SCAN-HARBOR’s programs, services, communications, or operations.
Text Message Communications and Opt-In Consent
SCAN-HARBOR may offer the option to receive text messages from us. These messages may include program updates, appointment or event reminders, schedule changes, emergency notices, family communications, registration reminders, or other information related to SCAN-HARBOR programs and services.
You will only receive text messages from SCAN-HARBOR if you have opted in or otherwise provided consent. Opting in may occur when you check a consent box on a form, provide your mobile number for text communications, sign a written consent form, or otherwise request to receive text messages from us.
By opting in to receive text messages from SCAN-HARBOR, you understand that:
Message frequency may vary.
Message and data rates may apply.
Consent to receive text messages is not required as a condition of receiving services, unless text messaging is necessary for the specific communication method you request.
You may opt out at any time.
You may reply STOP, QUIT, END, CANCEL, UNSUBSCRIBE, or OPT OUT to stop receiving text messages.
You may reply HELP for help or contact us directly using the contact information listed below.
After you opt out, we may send one final message confirming that you have been unsubscribed. After that, we will not send further text messages unless you opt in again.
How We Handle Text Message Data
When you opt in to receive text messages, we may collect and store your mobile phone number, consent status, date and method of opt-in, message history, and opt-out requests.
We use text message information only to send and manage SCAN-HARBOR communications. We do not sell, rent, or share mobile phone numbers, text messaging opt-in data, or SMS consent information with third parties or affiliates for their own marketing or promotional purposes.
We may share limited information with service providers who help us send, deliver, manage, or secure text messages. These service providers are only permitted to use the information as needed to provide services to SCAN-HARBOR.
Sharing of Information
SCAN-HARBOR does not sell personal information.
We may share information only when necessary for legitimate organizational purposes, including:
With staff, contractors, service providers, or vendors who help operate our programs, website, communications, or administrative systems
With schools, agencies, funders, partners, or government entities when needed for program administration, reporting, or compliance
When required by law, subpoena, regulation, court order, or government request
When necessary to protect the safety, rights, property, or security of SCAN-HARBOR, our participants, families, staff, or the public
With your consent or at your direction
We require service providers to use personal information only for the services they provide to us and to take reasonable steps to protect that information.
Children’s Privacy
SCAN-HARBOR may provide programs or services involving children and families. Our website and online forms are intended to be used by adults, parents, guardians, or authorized individuals.
Children under 13 should not submit personal information directly through our website without permission from a parent or guardian. When we collect information about children, we generally do so from a parent, guardian, school, agency, or authorized representative, or as otherwise permitted or required by law.
Parents or guardians may contact us to ask questions about information related to their child.
Cookies and Website Analytics
Our website may use cookies, analytics tools, or similar technologies to understand website traffic, improve website performance, remember preferences, and help us maintain the website.
You can adjust your browser settings to block or delete cookies. Some website features may not work properly if cookies are disabled.
Data Security
We take reasonable administrative, technical, and physical steps to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.
No website, email system, text messaging system, or electronic storage method is completely secure. Because of that, we cannot guarantee absolute security, but we work to protect the information we collect and maintain.
Data Retention
We keep personal information only as long as necessary for the purposes described in this Privacy Policy, including program administration, communication, legal compliance, reporting, recordkeeping, safety, dispute resolution, and business operations.
When information is no longer needed, we may delete, securely dispose of, de-identify, or archive it in accordance with our policies and applicable requirements.
Your Choices
You may contact SCAN-HARBOR to:
Update or correct your contact information
Ask questions about how your information is used
Request that we stop sending non-essential communications
Opt out of text messages
Ask us to review, delete, or limit certain information, where applicable
To stop receiving text messages, reply STOP, QUIT, END, CANCEL, UNSUBSCRIBE, or OPT OUT to any SCAN-HARBOR text message.
Links to Other Websites
Our website may contain links to other websites or third-party services. SCAN-HARBOR is not responsible for the privacy practices, content, or security of those third-party websites. We encourage you to review the privacy policies of any external websites you visit.
Updates to This Privacy Policy
We may update this Privacy Policy from time to time. When we make changes, we will update the “Last Updated” date at the top of this page. Continued use of our website or services after updates means you acknowledge the revised Privacy Policy.
Contact Us
If you have questions about this Privacy Policy or how SCAN-HARBOR handles personal information, please contact us:
SCAN-HARBOR
Email: info@scan-harbor.org
Phone: 212-289-8030
Address: 345 E. 102nd St. New York, NY 10029
